Administrative Assistant

Job Details

Founded in 1972, Gateway Rehab has become a leader in drug & alcohol treatment in Western Pennsylvania. Our mission is to help all affected by addictive diseases to be healthy in mind, body and spirit. We strive to provide effective long-term treatment for addictive disease by offering a continuum of clinical practices, recovery support, education and research.

Gateway Rehab has a part time Administrative Assistant position available for our nursing department in Aliquippa, PA (Center Twp). The work schedule will be weekend hours (Saturday and Sunday)combination day/evening shifts. Please note, the schedule is subject to change dependent on program needs.

Essential Functions:

  • Processes patient evaluations, admissions, and discharges in electronic and paper medical records.
  • Delegates work assignments to administrative assistants (if applicable).
  • Completes word processing, data entry, and filing duties.
  • Trains new administrative staff in office procedure and electronic medical record use.
  • Monitors patient liability and payment rate, including tracking patient liability, reminding patients, and referring nonpaying patients to site manager.  Also, accepts patient liability payments and makes bank deposits.
  • Coordinates and processes patient drug screening.
  • Acts as site receptionist, including greeting patients and answering phones.
  • Audits patient paper and electronic charts, including admissions and discharges.
  • Attends site and operations meetings as needed.
  • Performs related duties as needed.

Benefits for Qualified Positions Include:

  • Paid Time Off (PTO)
  • Health, Dental, and Vision Insurance
  • Life Insurance
  • Short and Long Term Disability
  • 401(k) Retirement Plan with employer matching
  • and more!


  • High School diploma or equivalent required
  • Valid drivers license and record
  • Strong communication and organizational skills required.
  • Solid computer proficiency and experience required.

This is a brief summary of duties not intended to be inclusive and subject to change.

Compliance with all applicable licensing/accreditation bodies required.

Gateway Rehab proudly offers competitive wages and benefit packages, along with career advancement opportunities. Join us today!

Options to Apply:

Please note, to be considered for employment you must complete a Gateway Application.  It is not required when you initially apply, but will help expedite the potential employment process if completed at initial submission. The employment application can be accessed at:

  1. EMAIL – Send updated resume and letter of interest indicating what position(s) and location(s) you are interested in, along with optional completed application to
  2. ONLINE – Apply online using the “Apply Now” link provided on the job listing page and attach your resume, optional cover letter and optional completed application.
  1. MAIL – Send updated resume and letter of interest indicating what position(s) and location(s) you are interested in, along with completed application to: Gateway Rehab, Attn: Recruitment, 311 Rouser Road, Moon Township, PA 15108
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