Outpatient Administrative Assistant

Job Details

Founded in 1972, Gateway Rehab has become a leader in drug & alcohol treatment in Western Pennsylvania. Our mission is to help all affected by addictive diseases to be healthy in mind, body and spirit. We strive to provide effective long-term treatment for addictive disease by offering a continuum of clinical practices, recovery support, education and research.

Gateway Rehab has a Full Time Administrative Assistant position available for our Greensburg outpatient program. The work schedule will be Monday-Friday daylight shifts.

Benefits for Qualified Positions Include:

  • Paid Time Off (PTO)
  • Health, Dental, and Vision Insurance
  • Life Insurance
  • Short and Long Term Disability
  • 401(k) Retirement Plan with employer matching and more!

Essential Functions:

  • Processes patient evaluations, admissions, and discharges in electronic and paper medical records.
  • Delegates work assignments to administrative assistants (if applicable).
  • Completes word processing, data entry, and filing duties.
  • Trains new administrative staff in office procedure and electronic medical record use.
  • Monitors patient liability and payment rate, including tracking patient liability, reminding patients, and referring nonpaying patients to site manager. Also, accepts patient liability payments and makes bank deposits.
  • Coordinates and processes patient drug screening.
  • Acts as site receptionist, including greeting patients and answering phones.
  • Audits patient paper and electronic charts, including admissions and discharges.
  • Supports operations of doctor/nurse day, including authorizations for patient medication.
  • Manages petty cash, if applicable.
  • Orders supplies needed for office operations.
  • Ensures office equipment is functional.
  • Generates and responds to correspondence.
  • Attends site and operations meetings as needed.
  • Performs related duties as needed.

Requirements:

  • High School diploma or equivalent required.
  • Post high school, business or professional school graduate preferred.
  • Strong communication and organizational skills required.
  • Solid computer proficiency and experience required.
  • The ability to pass appropriate clearances: PA Criminal, FBI and Childline

This is a brief summary of duties not intended to be inclusive and subject to change.

Compliance with all applicable licensing/accreditation bodies required.

Gateway Rehab proudly offers competitive wages and benefit packages, along with career advancement opportunities. Join us today!

 

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